At i2i Services Ltd, [i2i], we care about your privacy. When you browse through pages on our web site, either at www.advanSe.co.uk or a plug-in to a third party site powered by [i21], information about the browser used and the number of pages visited may be recorded in order to monitor web site access and efficiency.
In order to control access to our back office services, that are restricted to customers and specific service subscribers, it is necessary to ask users to register so that a login account may be created. In order to ensure that login identities are unique, users are requested to provide their email address, first and last names (in case it is necessary to contact a user about their account) and a strong password that is chosen by the user. This information is retained and maintained in a secure database at [i2i], solely for the purpose of controlling access to restricted pages on the web site. This information is not shared with any third party. Email addresses are rarely used but may on occasion be used to notify people about changes to services on the web site. The information provided for registration is NOT stored in cookies (small files) on user computers, with the possible exception of the email address and password, only if a user has configured their own browser to remember the passwords.
When a company makes an enquiry about purchasing services from [i2i], contact information is requested so that it is possible to respond to that enquiry. There the company name, address, phone, fax and email address are collected by means of a HTML form. This data is not placed in a cookie on the user's computer but rather saved in a secure database at [i2i] pending a formal order being agreed. At the same time personal information about the individual making the enquiry is requested so that a login identity may be created allowing the user to query their account online. This data is covered by the 'User Login Data' section of this policy.
Once a user has successfully logged in to [i2i], access privileges that have been assigned to that user are stored in temporary session cookies on the user's computer so that it is not necessary to login to every page visited. Each time a page is loaded, information about how that page should be displayed and whether a user has sufficient privileges to view the page are checked by reading these cookies. As a user session will automatically be terminated after approximately one hour of inactivity, all associated session cookies as also deleted, making it necessary to login once more to access pages on the site.
When a candidate applies for a job via the [i2i] website, or by submitting a CV via email, a differing degree of personal information is requested, depending upon each employer's job application preferences, in order to aid recruiters to process applications. In general, the candidate's first name, last name and title are requested, together with information about the region and country in which they live. The candidate's email address is also required so that employers are able to contact in order to progress their application. If such information is not supplied online and cannot be gleaned from the original email submitted by a candidate, then an automatic request for the above information is emailed to the candidate. All the information collected is either forwarded on to the recruiter by email and or is held for an appropriate time period in the [i2i] back-office database so that recruiters can access the same information, in an organised fashion, online. Only the organisation, or its representatives, that posted a specific job advertisement (except the [i2i] database administration team and where disclosure is required or permitted by law e.g. to government bodies and law enforcement agencies) is able to access a candidate's applications details, in the [i2i] back office. Statistical information about the number of candidates applying from various regions for particular types of job is made available to other service subscribers, but such users are not given access to personal candidate information or CVs.
If you post or send offensive, inappropriate or objectionable content anywhere on or to the [i2i] website, we may use your personal information to request you stop such behaviour. Also, where we reasonably believe that you are or may be in breach of any of the laws of England or Wales (e.g. because content you have posted may be defamatory), then we may use your personal information to inform relevant third parties or law enforcement agencies about the content and your behaviour.
Under the Data Protection Act you have the right to request a copy of the personal information [i2i] holds about you and to have any inaccuracies corrected. (We charge £10 for information requests and will require you to prove your identity with 2 pieces of approved photographic identification.) We will use reasonable efforts to supply, correct or delete personal information about you on our files. Please address requests to the Managing Director, Riley Court, Millburn Hill Road, Coventry CV4 7HP.
Some employers ask that all applicants answer a small number of additional questions, about their suitability for a particular job, to assist the candidate selection process. These questions are presented as a web form either online or by email. This information is stored together with the candidate's other personal information in a secure database and is only made available to the recruiter who advertised the job, either by email or back-office reports. As this information is specific to each job or employer it is not made available in any form to any third party.
If a user takes advantage of the multi-site job search facility provided by [i2i], then it is necessary to pass the key words entered the user to third party sites, that may have no contract with i2i Services or a personal privacy policy of their own. Therefore, [i2i] do not submit any personal information together with the key words entered. However, users are advised that by calling these third party sites it is possible for them to access information such as the IP address of a computer and the type of browser being used and to associate that with the key words entered into [i2i]. In this the privacy of such data is the responsibility of the 3rd party website.
In instances where pages on [i2i] are used as a plug-in for 3rd party web sites, it may on occasion be desirable to make it possible prevent a user from having repeatedly login to pages not hosted on the parent site. This may require that personal login information (name, email and password) be automatically transferred between sites so that access to restricted pages may be enabled. i2i Services will only enter into such data transfer arrangements with companies within whom they have a mutual privacy contract that safeguards such personal information from being used for any purpose other than controlling secure access to both websites.
A cookie is a small data file that a web site can place on a user's PC in order to "remember" information about that user, rather than storing details about a user at the web site. Cookies are typically used to store information like name, password and preferences indicated on a site, which is why they are included in a privacy policy. Cookies in the [i2i] web site, and pages it provides as a plug-in for 3rd party sites, do not contain any personal information. Temporary session information about privileges granted on the site do use cookies but these are automatically deleted after 20 minutes of inactivity. The only piece of data left on user's PC after a session has finished is the name of the plug-in used. This is done simply so that if a session times out a user does not lose the current colours and style sheet for the page they are viewing.